This might seem a little counterintuitive but the answer is actually quite simple. As odd as it may seem, the answer to getting more done is to do less! Nothing is a bigger waste of time than doing well what shouldn’t be done at all.
People spend way too much time working on too many tasks that have little or no value to themselves, their customers, or their organizations. People do a lot without getting a lot done. The find themselves majoring in minor things. They get wrapped around the axel working on things that really make no impact on what they find important.
No matter how many tasks you have in the course of a month, there are only three tasks or activities that account for 90% of the value of contribution you make to your business.
You can determine your Big Three by making a list of all your activities and if you could only choose one, which one would make the biggest impact on your goal. Circle that activity. Now if you could only do two activities, circle one more. Repeat for the third activity.
Everything other than those Big Three falls into the 10% category of low production or value.
Once you have defined your Big Three help others define and refine their Big Three. Then focus on only on that actively until it is 100% complete.